Group Coordinator

CWCC will handle all planning details with one designated group coordinator who will be resonsible for registration, informing members of their group of prices & policies, and for collection of money from each of their guests.  It is the responsibility of the coordinator to inform CWCC thirty days in advance of the number of guests rooms or retreat lodges needed; and ten days in advance of:  1.)  the meeting room setup; 2.)  audio-visual needs; 3:)  each meal count; 4.)  number of lodge bedrooms & linen sets needed.  The group coordinator will receive guest room and lodge assignments from CWCC and will be responsible for registering and assigning each guest to the appropriate room/lodge.

Payment

Before the group coordinator departs CWCC, they must complete our Billing Worksheet that will supply us with final participant numbers.  An invoice will be sent to the designated payee and one payment will be received for the entire event.  Payment is due upon receipt of the statement.  The reservation deposit will be deducted from the final bill.

Arrival and Departure

Groups can arrive two hours before their first meal and must depart two hours after their last meal.  Exceptions are made to this policy for Daytime Only groups.

Meals

Our delicious, home-cooked meals are served in the dining room at the following times:  Breakfast, 8:00 am; Lunch, 12:00 pm; and Dinner, 6:00 pm.  If there is a need to alter your mealtime, arrangements must be made in advance with management.  All meals are served buffet style with CWCC selecting the menus.  For private banquets the group coordinator will select the menu.  We also have a variety of snacks to offer; check price sheet for details.

Day User Fee

A $5.00 daily fee will be charged for each daytime guest of Cross Wind.  This applies to those joining your group for more than one hour and not lodging at Cross Wind.  This daily fee allows guests to enjoy all the facilities during the duration of your event.